Apartment Rules and Regulations

Indiana University Apartment Housing Rules & Regulations apply to all residents, dependents, or other occupants of apartment housing units, as well as visitors and guests. All residents are expected to be familiar with and abide by the terms and conditions of the apartment housing contract and the Code of Student Rights, Responsibilities, & Conduct, hereafter referred to as “the Code”.

  1. You are responsible for the conduct of your guests and dependents. You will be responsible for any damages, policy violations, or property losses attributed to your guests.
  2. Any resident present in an apartment and knows a violation is occurring will be deemed complicit in the activity unless the resident has immediately reported the situation to a university official and/or has left the room upon discovering the violation.

 

You must complete the Housing-Occupant Door Access Request Form, which is available at One.IU, before checking into the apartment. You must submit a list of all apartment occupants to your apartment housing office upon checking into the apartment. You are required to keep the occupant list up-to-date at the site referenced above. You may not sublease space in the apartment.

Residents may host guests overnight in the apartment—at the discretion of apartment management. No more than two guests per resident are allowed to stay overnight in a room. Hosts must receive permission from all roommates and suitemates to have an overnight guest, and it is the responsibility of the host to register their guests. Guest registration procedures can be obtained by contacting the center desk, or at the Residential Programs & Services (RPS) Guest Registration Site.

When planning to vacate the apartment, you must notify the apartment housing assignments office and complete the necessary forms.

Actions that generally infringe upon the rights and freedoms of other residents are prohibited, regardless of the intention behind the actions. Such actions include, but are not limited to, coercion, discrimination, harassment, intimidation, pranks, and threats.

You must observe the academic nature and close parameters of the community. Residents must be considerate at all times regarding noise levels when requested by neighbors.

Residents must maintain clean and sanitary conditions inside their apartments.

Children must not play in the hallways, laundry areas, lobbies, or stairwells. Parents must provide supervision of children on playgrounds and recreational areas located near all apartment buildings. The equipment should not be used after dark so as not to disturb nearby residents.

All apartment keys and key cards are the property of Indiana University. You may not duplicate any apartment key or key card.

Using or attempting to use university property in a manner inconsistent with its designated purpose is prohibited.

You may not use any part of the facility, grounds, or residences for commercial or nonresidential purposes, including mail order and redistribution. Door-to-door selling in the buildings is not permitted.

Keep corridors, hallways, and stairwells clear of personal items and household trash.

Exterior spaces, such as patios and walkways, cannot be used for storage. Also, furniture designed for indoor use cannot be used outside (i.e., balconies, patios, walkways, etc.).

Bicycles, inline skates, scooters, and skateboards must not be used inside the buildings or in or near busy areas, such as entrances and exits.

Smoking, including the use of electronic cigarettes, is prohibited inside all apartments and on Indiana University—owned or leased property, except in designated outdoor areas.

You may not alter, damage, or modify your apartment or change locks and latches on apartment doors. Painting is permitted with the approval of the housing manager. Contact paper should not be used on floors, shelves, or walls in the apartments. Lightweight hanging items, such as pictures and wall hangings, may be hung using the wooden picture hanging rails provided. Attached shelving is not allowed unless the university provides it as part of the furnishings. No appliances or equipment may be removed from the apartment unless authorized by the housing manager. Possession of public area furniture in individual apartments is prohibited. Carpets may not be fastened down with adhesives, tacks strips, or tack. Double-sided carpet tape may be used as long as you can clean up the residue when you move. You will be responsible for the cost of floor repairs. Modifications to electrical wiring, including smoke detection devices, within an apartment or living unit, are prohibited.

RPS must place the safety of all guests and residents first. Therefore, some items are not permitted in any campus apartment. These include:

  1. Antennas, satellite dishes, or other wires extending outside of windows.
  2. Burning candles.
  3. Burning incense.
  4. Clothes washers and dryers.
  5. Dishwashers.
  6. Drones.
  7. Firearms or other weapons, including but not limited to, air guns and BB guns.
  8. Fireworks or explosive materials, whether factory or homemade.
  9. Flammable liquids and other similar materials.
  10. Gas engines.
  11. Halogen lamps—sometimes called torchieres.
  12. Hoverboards, mopeds, motorcycles, and other similar vehicles.
  13. Illegal drugs.
  14. Open flame stoves.
  15. Tanning beds.
  16. Waterbeds.

Also, you may not cover your apartment door with wrapping paper
or other flammable materials.

The only permitted electrical appliances in apartment housing must be the Underwriters Laboratory (UL) listed, equipped with thermostatic controls, and rated at 700 watts (6 amps) or less. Such electrical items include extension cords and outlet strips. You may use type S, SJ, or 14-gauge wire. Extension cords, surge protectors, and using LCDI technology, such as FireShield®, are strongly recommended.

You may not use charcoal grills inside apartments, on balconies, or any place smoke may enter the building. Never empty hot coal ashes into trash bins.

 

No pets (or animals), including birds, guests’ pets, or laboratory specimens are permitted in RPS housing units. Crustaceans or fish kept in aquariums are allowed. Aquariums may not exceed a 10-gallon capacity. Requests for emotional support or service animals must be approved through the Office of Disability Services for Students and the housing assignments office at housing@indiana.edu.

Any resident found in violation of the pet policy will be subject to contract cancellation. Also, there will be a charge levied against the resident to cover the cost of inspection and treatment, if needed, of the apartment for fleas or other insects brought in by an animal.

Do not drive or park vehicles on lawns, walks, or any areas other than streets, roadways, and parking lots. Also, do not place any vehicle in an area designated as “No Parking” or curb ramps and yellow curbs cuts. Be sure to observe all campus parking regulations.

You are responsible for abiding by all the conditions and terms of your apartment housing contract.

You are responsible for abiding by all documents, including electronic or digital copies sent to you by the university and apartment housing.

Writing offensive or inappropriate language or symbols on dry erase boards, walks, walls, or other areas frequented by the public is prohibited.

  1. Persons under the age of 21 are not permitted to possess or consume alcoholic beverages.
  2. Alcohol may not be used in public areas of apartment housing, including but not limited to, balconies, breezeways, elevators, laundry rooms, parking lots, picnic or grassy areas, recreational areas, stairwells, or anywhere else in the community.
  3. To protect the health and safety of residents and their guests, alcoholic beverages may not be served at private or sponsored events held in meeting rooms or other public areas.
  4. Any beer contained in any form of a keg is prohibited.

Bonfires or campfires are prohibited on apartment housing property unless specifically authorized. To obtain information and open-burning permits, visit the Office of Insurance, Loss Control, & Claims.

IU aims to deliver its mission while promoting the health and safety of our students and minimizing the potential spread of disease within our community. As a resident within RPS Housing, COVID-19 or a similar public health or safety crisis may impact your housing experience as IU and RPS continue to make public health and safety-informed decisions. The following policies and guidelines are incorporated into the RPS Rules and Regulations, and thereby your Housing Contract and Addendum, and are applicable to all Residents.

  1. Health and Safety. Consistent with the terms of the 2020-21 Housing Contract, including the 2020-21 Addendum, and the Code of Student Rights, Responsibilities, and Conduct, Residents are required to comply with health and safety laws, orders, ordinances, regulations, and health and safety guidance adopted by IU and RPS as it relates to public health or safety crises, including specifically COVID-19. This guidance may change as the public health crisis evolves and may include, but is not limited to, complying with the COVID-19 Student Commitment Form, which includes directives related to physical distancing, wearing a face covering, COVID-19 screening and testing, contact tracing, personal hygiene, and quarantine/ isolation requirements. Adherence to health and safety requirements applies to all Residents, staff, and visitors1 and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, computer labs, courtyards, and other common spaces.
  2. Quarantine / Isolation. As indicated in the Housing Contract, the University may require a Resident to leave RPS housing when that Resident has exhibited behaviors that significantly disrupt the life of the residential community or pose a serious risk to any resident (including self), student, staff, faculty member, or visitor. Residents are required to comply with requests from RPS to leave their assigned Unit due to COVID-19 or other public health emergency, and failure to do so is a violation of the Housing Contract, Addendum, and the RPS Rules and Regulations and may subject a Resident to emergency removal from their assigned Unit and/or cancellation of their Housing Contract and Addendum. Not all RPS residential rooms or halls are appropriate for self-quarantine or self-isolation, and RPS reserves the right to designate a space for Residents to self-quarantine or self-isolate. In those situations where a Resident is required to self-quarantine or self-isolate, Residents may not be permitted to continue residing in their assigned residential Unit and will be provided alternative housing arrangements as needed. Removal from, or temporary alternative assignment to, RPS housing to isolate or quarantine does not constitute a termination of a Resident’s Housing Contract and Addendum.
  3. De-Densifying Efforts. Residents are required to comply with any de-densifying efforts needed on campus due to COVID or other public health emergency, including, but not limited to, the relocation of all or some Residents to alternative housing. Relocation does not constitute a termination of a Resident’s Housing Contract and Addendum.
  4. Dining Services. Dining service, including where and how it will be offered to Residents, is subject to the discretion of the University and is subject to modification to address public health or safety concerns. Due to health and safety guidance adopted by the University and/or RPS, including as set forth in Paragraph 1, RPS may limit the occupancy of dining halls, limit the amount of time students may spend within dining halls, or make other operational adjustments needed to address health and safety concerns (e.g. grab and go meals).
  5. Cleaning. RPS will implement intensive cleaning protocols to address COVID-19 or other public health emergencies in the interest of minimizing the spread of disease, and will reinforce personal responsibilities to keep everyone in the campus community safe. RPS will educate and inform Residents on appropriate cleaning protocols within their assigned Units and shared spaces to reduce the spread of COVID-19 within residence halls.
  6. The University may choose not to refund any portion of the housing fees paid if the Resident is required to vacate or relocate pursuant to any emergency or exigent circumstances and the University determines that the Resident received the substantial benefit of this agreement. Exigent circumstances include, but are not limited to, University decisions related to community health and safety, including those related to COVID-19 or other public health or safety emergencies. These determinations will be made by the University in its sole discretion.

In the event of a conflict between this section and the other sections of the RPS Rules and Regulations, this section will apply.

Legal Information

Your 2020-21 Housing Contract and the 2020-21 Addendum are the basic documents that state the contractual obligations between you and RPS, on behalf of the Trustees of Indiana University. In addition, the RPS Rules and Regulations are legally binding and incorporated by reference in the Housing Contract and Addendum. ​You are equally responsible for complying with the rules, policies and regulations contained herein, including this section, as you are for those directly printed on the Housing Contract and Addendum.

Updates and corrections are made as they become necessary. Contract holders will be notified of material changes.

Acknowledgment, Assumption of Risk, and Hold Harmless

You understand that by residing in RPS housing, you are assuming the risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19.

You agree to release and fully discharge the Trustees of Indiana University, its agents, and employees from any and all damages, liability, claims, expenses (including attorney’s fees), or losses (collectively, “Claims”) related in any way to your use of space within RPS Housing, including those related to the potential or actual exposure to contagious viruses like COVID-19, and to indemnify and hold harmless the University, its agents, and employees from any Claims related in any way to your breach of the terms and conditions of your Housing Contract and/or the Addendum, or a breach by any third party, including, but not limited to other residents, of an applicable Housing Contract and/or Addendum.