Residence Hall Rules and Regulations

Listed below are the rules and regulations that all contracted residents and their guests are expected to uphold when choosing to live in any Indiana University residence hall. These standards are designed to create and maintain an environment of academic achievement, comfort, respect, and safety for all who live in and visit the residence halls. These standards are in addition to university-wide standards expected of all Indiana University students, as outlined in the Code of Student Rights, Responsibilities, and Conduct, hereafter referred to as "the Code". Violations of the Code and/or these Residence Hall Rules & Regulations may result in university student conduct charges.

COVID-19 and Public Health-Informed Policies

IU aims to deliver its mission while promoting the health and safety of our students and minimizing the potential spread of disease within our community. As a resident within RPS Housing, COVID-19 or a similar public health or safety crisis may impact your housing experience as IU and RPS continue to make public health and safety-informed decisions. The following policies and guidelines are incorporated into the RPS Rules and Regulations, and thereby your Housing Contract and Addendum, and are applicable to all Residents.

  1. Health and Safety. Consistent with the terms of the 2020-21 Housing Contract, including the 2020-21 Addendum, and the Code of Student Rights, Responsibilities, and Conduct, Residents are required to comply with health and safety laws, orders, ordinances, regulations, and health and safety guidance adopted by IU and RPS as it relates to public health or safety crises, including specifically COVID-19. This guidance may change as the public health crisis evolves and may include, but is not limited to, complying with the COVID-19 Student Commitment Form, which includes directives related to physical distancing, wearing a face covering, COVID-19 screening and testing, contact tracing, personal hygiene, and quarantine/ isolation requirements. Adherence to health and safety requirements applies to all Residents, staff, and visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, computer labs, courtyards, and other common spaces.
  2. Quarantine / Isolation. As indicated in the Housing Contract, the University may require a Resident to leave RPS housing when that Resident has exhibited behaviors that significantly disrupt the life of the residential community or pose a serious risk to any resident (including self), student, staff, faculty member, or visitor. Residents are required to comply with requests from RPS to leave their assigned Unit due to COVID-19 or other public health emergency, and failure to do so is a violation of the Housing Contract, Addendum, and the RPS Rules and Regulations and may subject a Resident to emergency removal from their assigned Unit and/or cancellation of their Housing Contract and Addendum. Not all RPS residential rooms or halls are appropriate for self-quarantine or self-isolation, and RPS reserves the right to designate a space for Residents to self-quarantine or self-isolate. In those situations where a Resident is required to self-quarantine or self-isolate, Residents may not be permitted to continue residing in their assigned residential Unit and will be provided alternative housing arrangements as needed. Removal from, or temporary alternative assignment to, RPS housing to isolate or quarantine does not constitute a termination of a Resident’s Housing Contract and Addendum.
  3. De-Densifying Efforts. Residents are required to comply with any de-densifying efforts needed on campus due to COVID or other public health emergency, including, but not limited to, the relocation of all or some Residents to alternative housing. Relocation does not constitute a termination of a Resident’s Housing Contract and Addendum.
  4. Dining Services. Dining service, including where and how it will be offered to Residents, is subject to the discretion of the University and is subject to modification to address public health or safety concerns. Due to health and safety guidance adopted by the University and/or RPS, including as set forth in Paragraph 1, RPS may limit the occupancy of dining halls, limit the amount of time students may spend within dining halls, or make other operational adjustments needed to address health and safety concerns (e.g. grab and go meals).
  5. Cleaning. RPS will implement intensive cleaning protocols to address COVID-19 or other public health emergencies in the interest of minimizing the spread of disease, and will reinforce personal responsibilities to keep everyone in the campus community safe. RPS will educate and inform Residents on appropriate cleaning protocols within their assigned Units and shared spaces to reduce the spread of COVID-19 within residence halls.
  6. The University may choose not to refund any portion of the housing fees paid if the Resident is required to vacate or relocate pursuant to any emergency or exigent circumstances and the University determines that the Resident received the substantial benefit of this agreement. Exigent circumstances include, but are not limited to, University decisions related to community health and safety, including those related to COVID-19 or other public health or safety emergencies. These determinations will be made by the University in its sole discretion.

In the event of a conflict between this section and the other sections of the RPS Rules and Regulations, this section will apply.

Legal Information

Your 2020-21 Housing Contract and the 2020-21 Addendum are the basic documents that state the contractual obligations between you and RPS, on behalf of the Trustees of Indiana University. In addition, the RPS Rules and Regulations are legally binding and incorporated by reference in the Housing Contract and Addendum. ​You are equally responsible for complying with the rules, policies and regulations contained herein, including this section, as you are for those directly printed on the Housing Contract and Addendum.

Updates and corrections are made as they become necessary. Contract holders will be notified of material changes.

Acknowledgment, Assumption of Risk, and Hold Harmless

You understand that by residing in RPS housing, you are assuming the risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19.

You agree to release and fully discharge the Trustees of Indiana University, its agents, and employees from any and all damages, liability, claims, expenses (including attorney’s fees), or losses (collectively, “Claims”) related in any way to your use of space within RPS Housing, including those related to the potential or actual exposure to contagious viruses like COVID-19, and to indemnify and hold harmless the University, its agents, and employees from any Claims related in any way to your breach of the terms and conditions of your Housing Contract and/or the Addendum, or a breach by any third party, including, but not limited to other residents, of an applicable Housing Contract and/or Addendum.

Residence Hall Rules and Regulations

A. Escort and Guests

  1. No person may enter a hall, living unit, or room to which they have not been assigned without a resident escort who is a resident of that hall, living unit, or room. Guests must be escorted at all times within the residence halls. All guests must have a valid photo ID at all times within the residence halls.
  2. Due to COVID-19 precautions, for 2020-2021 Residents may not host guests, including overnight guests, in the residence halls. Guests are individuals who are not assigned as a resident for that room. No more than two people per room at any one time. 6 feet of distance must be maintained between each person present in an allotted space/room. Personal protective equipment should be worn by any parties/guest not assigned to the room. Residents or guest found to be in violation of this guest policy or any of the social distancing and personal protective equipment Student Commitment terms, signed by all residents, will be documented and referred to the conduct office for disciplinary action.
  3. Due to COVID-19 precautions, for 2020-2021 there are no overnight guests permitted in the residence halls.
  4. Residents are responsible for the behavior of their guests while guests are on residence hall grounds and can be held accountable for the actions of their guests. Professional residence life staff reserves the right to ban a guest from the center, or to ask a guest to leave the residence hall if their behavior creates a disturbance to center staff or other residents.
  5. Unless otherwise approved by Professional residence life staff and designated with signage, floor restrooms designed for simultaneous use by multiple persons are to be used only by the gender designated for that restroom.

B. Quiet and Courtesy Hours

  1. Residents have the right to sleep and study in their rooms at any time without interference from those around them. During quiet hours, the sound must not be audible beyond the limits of any hallway, individual room, or lounge. Residents are expected to demonstrate consideration and courtesy toward others at all times and, if asked to respect this right, are expected to comply immediately.
  2. Quiet hours will be Sunday through Thursday from 10 p.m.–9 a.m. and Friday and Saturday from 2 a.m.–10 a.m.
  3. Courtesy hours will be Sunday through Thursday from 8 p.m.–9 a.m. and Friday and Saturday from 2 a.m.–10 a.m.
  4. During final examination periods, 24-hour quiet periods are in effect.

C. Residency Policy

All first-year students at Indiana University are required to comply with the conditions of the residency policy approved by the Board of Trustees. Additional details can be found on the RPS website at the Residency Policy website.

D. Activities Resulting in Damage, Distress, or Disturbance

  1. Group or individual activities that result in distress or disturbance to others are prohibited. Group or individual activities that can cause damage or destruction to university property are also prohibited. Types of behavior falling into this category include, but are not limited to, hall sports, hallway disruptions, use of amplified noise producing products in student rooms or lounges, placing trash in public areas, pranks, unsanitary conditions, and use of water guns.
  2. Using or attempting to use university property in a manner inconsistent with its designated purpose is prohibited.
  3. Writing offensive and/or inappropriate language or symbols on dry erase boards, sidewalks, or other areas frequented by the public is prohibited.
  4. Gambling, or the behavior resulting from gambling that results in disruption to the residence hall community, is prohibited.
  5. The distribution or broadcast of undisclosed and unauthorized recording of other individuals within the residence hall center is prohibited.

E. Room Responsibility

  1. Residents are responsible for any activities, damages, or policy violations that occur in rooms or bathrooms to which they have been assigned when it can be reasonably shown the residents knew or reasonably should have known that the inappropriate activity or damage occurred—including, but not limited to, activities, damages, or policy violations caused by guests.
  2. Residents are responsible for securing/locking their residence hall room. The university is not responsible for items or property that are stolen or damaged. Residents may be responsible for activities, damages, or policy violations that occur in their room if it can be found that such activities, damages, or policy violations occurred due to their failure to secure/lock their room.
  3. Guests or residents who are present on residence hall grounds when it can be shown that residents knew or reasonably should have known that a violation(s) is/are occurring will be deemed complicit in the activity, unless they immediately report the situation to a university official and/or leaves the area upon discovering the violation(s).
  4. Furniture modification or painting, including the possession of public-area furniture in individual rooms, is prohibited.
  5. Storing personal furniture and other belongings, including bicycles, in public areas is prohibited.
  6. Modification of wiring or permanent alteration to the structure of the room within a residence hall or living unit is prohibited.
  7. Windows and window screens must be secured at all times. Tampering with window hardware is prohibited. Residents may be charged a replacement fee for a damaged or lost window screen that results from their failure to keep the window and window screen properly secured. Windows must not be used as an exit or entrance to the building, except during a building-wide emergency evacuation.
  8. Window surfaces must be kept 25 percent clear of all opaque materials, such as aluminum foil, posters, or signs. All window treatments (blinds and draperies) provided are flame retardant and should not be replaced by residents. If damage occurs to window treatments students should notify professional residence life staff to coordinate replacement.
  9. Interior and exterior surfaces of all resident room doors must be kept free of flammable materials, particularly loose paper. Doors may not be wrapped or covered with flammable materials.
  10. Displays and/or cloth, corrugated cardboard, dried vegetation, light plastics, or paper decorations determined by Residential Programs and Services staff to be a fire hazard are prohibited.
  11. Electrical outlets must be appropriately used and electronic equipment (computers, hair dryers, stereos, televisions, etc.) must not be improperly wired, left unattended (specifically heat-radiating electronics such as curling irons, flat irons, irons, etc.) or overload circuits.
  12. Residents are prohibited from operating a commercial business, whether online or in physical form, from their rooms or any part of the residence halls. Residence hall rooms may not be used to store items that could be considered inventory/assets in any commercial business, nor may a residence hall address be used for the resident to receive mail/packages for inventory/assets for any commercial business managed by the resident.
  13. Residents may not rent out their rooms or any part of residence halls.
  14. Decorations of any kind may not be hung from or across ceilings or light or sprinkler fixtures.
  15. Residents must have proper administrative approval to move from their assigned residence hall room to another residence hall room.
  16. The apartment community, co-resident, roommate, and suitemate agreements shall not be violated.
  17. Occupying residence hall space outside the contract period is prohibited. This includes failure to vacate the residence halls when they are closed.
  18. Residents who are living alone in a double room and have not been approved to have the room as a “double as a single” will be expected to keep the uninhabited part of the room clear so that the room is ready for another resident to move in at any time.
  19. Residents may not reconfigure or disassemble beds or furniture on their own. Furniture and bed reconfiguration can only be completed by IU-hired third party vendor. If residents bring bed risers, bed risers must be positioned appropriately and be both stable and durable. The height of beds from floor to bottom of bed frame should be no more than 36 inches. If bed riser durability, height, or stability poses a risk to safety, residents may be asked to remove the risers.

F. Key Cards and Keys

  1. All residence hall room key cards and keys, including university IDs, are the property of Indiana University and may not be loaned or duplicated by residents. Mobile ID applications that facilitate access via user devices may not be loaned to gain access to residence halls.
  2. Lost key cards or keys must be reported immediately to residence hall staff. Found key cards or keys, including university IDs, must be given immediately to residence hall staff at the center desk.
  3. Residents must return room keys and/or key cards upon checking out of the residence hall. Failure to do so could result in a monetary charge.
  4. Residents are expected to be responsible for their key cards and/or keys, including university IDs, at all times. Residence hall staff will assist a resident with room entry when the resident loses or forgets their key and/or key card; however, financial charges may be imposed after the first lockout per semester. Four or more lockouts or temporary key cards issued per academic year constitutes abuse of this privilege and will initiate a meeting with residence life staff. Continued lockouts can also result in student conduct charges under RPS Rules & Regulations in addition to financial charges.

G. Prohibited and Restricted Items

For health, insurance liability, and safety reasons, residents are prohibited from having the following items in their rooms:

  1. Combustible liquids and other similar materials, except for sealed containers not exceeding eight-ounce capacity.
  2. Open-coil appliances and heaters, including, but not limited to, exposed burners (including popcorn poppers without self-contained heating units), grills (charcoal, indoor, or propane), hot plates, immersion coils, pottery water warmers, power tools, stoves and camping stoves, and toaster ovens. UL-listed rice cookers with automatic shut offs may be used; however storage and use of the rice-cooker is restricted to kitchen area only and must not be left unattended during use.
    * Residents of Union Street Center, Willkie, Hillcrest and The Avenue may have cooking appliances such as toasters, rice cookers, and crock pots; however, storage and use of those items are restricted to the resident’s kitchen area only.
  3. Fire or open flame materials, or high-heat producing devices, including, but not limited to, burning candles, charcoal and propane grills, slow cookers, fireworks, halogen lights and lamps, incense and incense burners, sun lamps, tanning beds, and wax warmers/melters.
  4. Smoking devices (pipes, hookahs, etc.). Note: Tobacco-based/non-drug flavor Vapes, juuls, and e-cigarettes are permissible for residents over the age of 21 but may not be used/smoked in the residence hall.
  5. Antennas, satellite dishes, or wires extending outside room windows.
  6. Air conditioners, full-sized refrigerators, portable dishwashers, and washing machines and dryers (unless these items are provided by or pre-approved by RPS as part of the room furniture).
  7. Portable pools, portable hot tubs, or waterbeds.
  8. Firearms, bb guns, air pellet guns or other weapons, per the Code.
  9. Alcoholic beverages, per the Code
  10. Illegal drugs, per the Code.
  11. Drones.
  12. Hoverboards, mopeds, motorcycles, personal or vendor-owned scooters, and other similar vehicles. Bicycles and/or personal or vendor-owned scooters may not be charged in the residence halls, or kept in hallways, public areas, or stairwells inside the residence halls.
  13. No animals or pets, including birds, laboratory specimens, or guests’ pets are permitted in RPS residence halls or housing units. Crustaceans or fish kept in aquariums are allowed. Aquariums may not exceed a 10-gallon capacity. Requests for emotional support or service animals must be approved. The approval process can be initiated by contacting the Office of Disability Services for Students and by emailing the Housing Assignments Office.
  14. All containers of alcohol are prohibited, even if the containers are empty. This includes beer can or liquor bottle displays that are meant to be decorative. The exception to this rule is in rooms where students are allowed to possess alcohol.
  15. Items that RPS and/or residence life staff, in their sole discretion, considers to be potentially harmful to students and/or others in the housing community.
  16. Non UL-approved, heavy duty, 12-14 guage corded extension cords.

H. Rights and Freedoms

  1. Actions that generally infringe upon the rights and freedoms of other students are prohibited, regardless of the intention behind the action(s). Such action(s) include, but are not limited to, bullying, coercion, discrimination, harassment, intimidation, and threats—communicated in any form—including but not limited to technology (social media, telephone, text messages, websites, etc.).
  2. Harassment based on color, disability, ethnicity, gender, gender identity, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status, as listed in the Code, is prohibited.

I. Smoking

Smoking, and/or the use of electronic cigarettes (such as vapes and juuls), is prohibited inside all residence halls and on Indiana University owned or leased property, except in designated outdoor areas and/or at least 25 feet from any exit/entrance of university building. Per new legislation from the State of Indiana, residents under the age of 21 are prohibited from smoking in any instance/location.

J. Selling and Soliciting

Door-to-door sales or solicitation in the residence halls is not permitted. Resident and student organizations registered with the university may obtain permission to sell merchandise or services in the public areas of the residence halls. Such activities must conform with other residence hall policies and standards established by the IU Department of Environmental Health and Safety, as well as university contracts with private vendors or suppliers.

K. Fire Equipment and Safety

  1. Altering the function of, covering, or tampering with any firefighting equipment, including, but not limited to, exit lights, smoke detectors, heat sensors, fire alarms, fire extinguishers, fire hoses, and/or sprinkler systems is prohibited. Residents and/or their guest(s) will be held financially responsible for any damage done to the residence hall caused by tampering with these systems.
  2. Propping fire doors or outside doors of residence halls is prohibited.
  3. Unauthorized entry to areas of residence halls, including, but not limited to, balconies, dining halls, offices, roofs, and/or window ledges, is prohibited.
  4. Failing to vacate the residence hall when directed to do so by emergency staff, residence hall staff, or the sounding of a fire/smoke alarm is prohibited.
  5. Improper use of kitchen/cooking facilities is prohibited.
  6. Shining lasers or throwing items from residence hall windows is prohibited.
  7. Blocking doors and hallways with personal items is prohibited. Students who choose to store bikes in their room are prohibited from blocking doors or windows.
  8. Bonfires or campfires are prohibited on residence hall property unless specifically authorized. To obtain information and permits, visit theOffice of Insurance, Loss Control, and Claims.

L. Dining Halls

  1. Misuse of a university ID card for dining hall privileges is prohibited. ID cards are not to be used by anyone other than the ID card owner.
  2. Reusable tableware (china, glass, silverware, and trays) are not be removed from the dining area without permission of a dining supervisor. Nothing is to be thrown anywhere in the dining area.
  3. Residents and their guests are to place their table service, trash, and/or trays in the designated areas.

M. Student Government Property

Individual students or subdivisions of residence hall student government are expected to return borrowed student government property at the prescribed time.

Student government property is to be returned in an undamaged condition.

N. Unit Disciplinary Action

  1. Damage to public areas and furnishings within a residence hall is considered to be the responsibility of the residents of that building, floor, or unit. If individuals responsible for damage cannot be identified, the residents of the building, floor, or unit will become collectively responsible for the cost of repair and/or replacement. The residence life staff will inform the unit of the situation and give community members an opportunity to identify responsible individuals before billing the entire unit.
  2. In situations where the damages are extreme or repetitive and/or the unit is severely disruptive, the building, floor, or unit may be referred to the Residence Hall Association Judicial Board to be considered for further sanctions, which can include the unit being disbanded and the residents reassigned to other residence halls.

O. Alcohol Use: Hillcrest, Mason, Willkie, Union Street Center, and The Avenue

Because many residents of Collins-Hillcrest, Union Street Center, and RPS-leased off-campus properties are 21 years of age or older, the university recognizes the need to give special consideration to possession and consumption of alcoholic beverages. Residents 21-years or older in Collins-Hillcrest, Union Street Center, and RPS-leased off campus properties are expected to be aware of, understand, and follow Indiana alcoholic beverage laws, federal statutes about alcoholic beverages, the Code, State Board of Accounts regulations concerning student government organization accounts, and the policies of RPS. The following rules apply to those 21 and older residents of Collins-Hillcrest, Union Street Center, and RPS leased off-campus properties, who possess or consume alcoholic beverages in Collins-Hillcrest, Union Street Center, and RPS leased off-campus properties:

  1. Alcohol and alcohol containers are prohibited in common areas of apartments or suites where not all occupants of that apartment or suite are 21 years of age or older. Persons under the age of 21 are not permitted to possess or consume alcoholic beverages.
  2. Responsible possession and consumption of alcoholic beverages is permitted for those persons 21 years of age or older, except in those manners and areas in which they are prohibited by these rules.
  3. Beer contained in any form of keg is prohibited in rooms or apartments.
  4. Possession of open containers of alcoholic beverages and consumption of alcoholic beverages is not permitted in the centers’ public areas, including, but not limited to, computer rooms, elevators, hallways, laundry rooms, libraries, lobbies, photography rooms, and restrooms, stairwells, or weight rooms.
  5. Residents of RPS Leased-off campus properties are also expected to comply with RPS Rules & Regulations as written, as well as any rules communicated by third-party Property managers while residents live in their leased apartments.