Applicability
This privacy notice applies only to the Indiana University Residential Programs and Services (RPS) (https://housing.indiana.edu) website and explains our practices concerning the collection, use, and disclosure of visitor information. Visitor information collected by Indiana University Residential Programs and Services will only be used as outlined in this privacy notice.
Other units at the university may collect and use visitor information in different ways. Therefore, visitors to other university websites should review the privacy notices for the particular sites they visit. Indiana University RPS is not responsible for the content of other websites or the privacy practices of websites outside the scope of this notice.
Changes
Because Internet technologies continue to evolve rapidly, Indiana University RPS may make appropriate changes to this notice in the future. Any such changes will be consistent with our commitment to respecting visitor privacy, and will be clearly posted in a revised privacy notice.
Collection and Use
Passive or Automatic Collection
When you view pages on our site, the web server automatically collects certain technical information from your computer and about your connection including:
- Your IP address.
- The domain name from which you visit our site.
- User-specific information on which pages you visit.
- Aggregate information on pages visited.
- The referring website.
- The date and time of visit.
- The duration of the visit.
- Your browser type.
- Your screen resolution.
- Your operating system.
Continued use of our website indicates consent to the collection, use, and disclosure of this information as described in this notice.
This technical information is retained in detail; it may not have a current retention/deletion schedule.
Some technical information is retained in aggregate; it may not have a current retention/deletion schedule. This information is used to improve the content of our site.
Information Used For Contact
If you supply us with your postal, mailing, and/or e-mail address, you may receive periodic mailings from us with information on new products and services or upcoming events.
Sharing Information
We do not share aggregate, non-personally-identifiable information with other entities or organizations.
We do not share any personally-identifiable information with other entities or organizations, except when legally required to do so, at the request of governmental authorities conducting an investigation, to verify or enforce compliance with the policies governing our website and applicable laws, or to protect against misuse or unauthorized use of our website.
Except as described above, we will not share any information with any party for any reason.
Except as provided in the Disclosure of Information section below, we do not attempt to use the technical information discussed in this section to identify individual visitors.
Active, Manual, and/or Voluntary Collection
Other than automatically-collected technical information about your visit (described above, or cookies described below), we may ask you to provide information voluntarily, such as through forms or other manual input. Additional information allows us to make products and services available to you to maintain and manage our relationship with you, including providing associated services or to understand and serve your needs. We retain this information as long as you continue to maintain a relationship with us. Providing this information is wholly voluntary. However, not providing the requested information (or subsequently asking us to remove the data) may affect our ability to deliver the products or service for which the information is needed. Providing the requested information indicates your consent to the collection, use, and disclosure of this information as described in this notice. Information we may actively collect could include:
- The email addresses of those who posts messages to our digital assets.
- The email addresses of those who communicate with us via email.
- The email addresses of those who make postings to our chat areas.
- Name.
- Address.
- Telephone number.
- Fax number.
- Payment information (e.g., credit card number and billing address).
- Information volunteered by the visitor, such as preferences, survey information, and/or site registrations.
Cookies
A cookie is a small data file written to your hard drive that contains information about your visit to a web page. If you prefer not to receive cookies, you may configure your browser not to accept them at all, or to notify and require approval before accepting new cookies. Some web pages (or sites) may not function properly if the cookies are turned off, potentially requiring you to provide repetitive information each time you visit those pages.
Children
This site is not directed to children under 13 years of age, does not sell products or services intended for purchase by children, and does not knowingly collect or store any personal information, even in aggregate, about children under 13 years of age. We encourage parents and teachers to be involved in children's Internet explorations. It is particularly important for parents to guide their children when they are asked to provide personal information online.
Use of Third Party Services
This site uses the below listed third party services. These sites maintain their privacy policies.
- Facebook.com - (privacy policy)
- Google.com - (privacy policy) Note that RPS will not facilitate the merging of personally-identifiable information with non-personally-identifiable information collected through any Google advertising product or feature without prior notice and consent of our users. RPS makes use of Google's demographic analytics. You may opt out of this feature via this resource at Google.
- Twitter.com - (privacy policy)
- YouTube.com - (privacy policy)
- RoomSync - (privacy policy)
Updating Inaccurate Information
In some cases, we will grant visitors the ability to update or correct inaccuracies in the information we maintain.
Visitors may correct inaccuracies in:
- Contact information we have on file.
- Financial information.
- Transaction information we maintain (e.g., dates on which visitors made purchases, amounts, and types of purchases).
- Any communications the visitor has directed to our site (e.g., emails, visitor inquiries).
Visitors can have this information corrected by:
- Sending an email at the listed address.
- Calling us at the listed telephone number.
- Writing to us at the listed address.
Disclosure of Information
Other than sharing your information with other appropriate university personnel and units to ensure the quality, functionality, and security of our website, or to manage your relationship with us, we will not disclose personally identifiable information about your use of the site except under the following circumstances:
- With your prior written (including email) consent.
- When we have given you clear notice that we will disclose information that you voluntarily provide.
- With appropriate external parties, such as law enforcement agencies, in order to investigate and respond to suspected violations of law or University policy. Any such disclosures shall comply with all applicable laws and university policies.
Security
Due to the rapidly evolving nature of information technologies, no transmission of data over the Internet can be guaranteed to be completely secure. While we are committed to protecting the privacy of our visitors, we cannot guarantee the security of any information transmitted to University websites, and you do so at your own risk.
Once we receive your information, we will use reasonable safeguards consistent with prevailing industry standards and commensurate with the sensitivity of the data being stored to maintain the security of that information on our systems. In addition, we will comply with all applicable Federal, State, and local laws regarding the privacy and security of visitor information.
Privacy Notice Changes
From time to time, we may use visitor information for new, unanticipated uses not previously disclosed in our privacy notice.
Contact Information
If you have questions or concerns about this policy, please contact Indiana University RPS, askrps@indiana.edu, 812-855-1764
If you feel that this site is not following its stated policy and communicating with the owner of this site does not resolve the matter, or if you have general questions or concerns about privacy or information technology policy at Indiana University, please contact the University Information Policy Office, 812-855-UIPO, uipo@iu.edu.