2024–25 Unfurnished Apartment Contract

This contract is between you and IU Housing Operations on behalf of The Trustees of Indiana University (IU). Your acceptance of the terms of this contract is indicated by electronic submission of this contract. If you are under 18 years of age, this contract will not be effective unless your parent or guardian agrees to its terms via electronic submission.

You must agree to the contract terms before you submit your housing preferences.

Indiana University (IU) makes all assignments without regard to race, color, religion, sexual orientation, disability, or national origin.

1. "Start Date" means the earlier of the date you move in, if you have arranged for early arrival, or
   1. August 1, 2024 for 12-month contracts, or
   2. August 21, 2024 for 10-month contracts.
2. "End Date" means the earlier of the "Cancellation Date" as defined below, or
   1. July 31, 2025 for 12-month contracts, or
   2. May 10, 2025 for 10-month contracts.
3. "Contract Term" means the period between the Start Date and the End Date of this contract.
4. "Unit" means the particular apartment to which a Resident (as defined below) is assigned, including any of the apartment's shared areas, such as the Unit's kitchen or living room, and the building's common spaces, such as corridors and entrances, for which you have a non-exclusive right to access and use.
5. "Checkout" means the published checkout process for your particular apartment.
6. "Cancellation Date" means:
   1. The date you vacate your unit, turn in your unit key(s) if applicable, and complete Checkout, or
   2. If you never occupy your Unit, or if you vacate your Unit and do not notify the Apartment Housing Assignments Office in writing, the Cancellation Date is the day the Apartment Housing Assignments Office learns that your assigned Unit is vacant.
7. "Occupant" means a family member, dependent, or domestic partner identified in your contract who will be living with you in the Unit who is not a contract holder. You must get approval from the Apartment Housing Assignments Office to have anyone live in the Unit.
8. "Resident" refers to the person who has entered into a contract to live in an IUB student housing Unit, or, in the event of the person being under 18 years of age, "Resident" refers to the student whose parent or guardian contracted for the IUB student housing Unit on their behalf.
9. "First Time Resident" means a Resident who has never contracted to live at an IUB student housing location prior to the start date of this contract.
10. "Continuing Resident" means an IUB student or affiliate who has contracted to live in an IUB student housing location prior to the start date of this contract, received an exemption during their first year as an IUB student, or who is coming to IUB student housing and is not a first year, transfer student or incoming graduate student.

11. Indiana University Bloomington's (IUB) enrollment deposit of $100 for all new students is due by May 1, 2024. This is not an IU Housing Operations fee, but it must be paid before your housing assignment will be made.
12. In consideration for a housing assignment, the student agrees to pay IU Housing Operations the rates specified for the student's assigned Unit, as announced, or as adjusted by, the Indiana University Board of Trustees. Housing costs are finalized during the prior academic year. You will be notified no later than May 1, 2024 of the Board of Trustee-approved rates to which you are hereby agreeing. For purposes of guidance only, specific housing costs for 2023-2024 (the previous academic year) are available.
13. There is a $9 Apartment Housing Student Council activity fee per academic term (fall and spring).
14. All First Time Residents and all others who are not Continuing Residents are required to make a non-refundable $200 application fee payment at the time of contract submission.
15. Charges for housing are billed monthly.
16. There is a per-day fee if you arrange for early arrival. If your contract is accepted after the Start Date, your housing charges will be adjusted on a pro-rated basis.
17. Except for fees listed in Clauses 11 & 14, all charges and fees referenced in this contract will be billed to your bursar account.

18. IU Housing Operations may cancel this contract if you:
    1. fail to maintain eligibility requirements, or
    2. fail to make timely housing payments, or
    3. fail to comply with the terms of the housing contract, including without limitation the Behavior and Conduct terms (paragraphs 42-47 below) or
    4. are dismissed from IUB or your admission is rescinded by IUB.
19. If this contract is cancelled prior to the end of the Contract Term, you must follow the cancellation procedures, pay the cancellation fees, and complete Checkout.
20. Renewal of the contract at the end of the Contract Term is not guaranteed. Renewal information for the upcoming academic year can be found on the IU Housing Operations website, in the Fall 2024 semester.

21. To be eligible to be a Resident in an IUB student housing apartment, you:
    • must be a registered IUB student as defined in the Code of Student Rights, Responsibilities, and Conduct, and
    • must be at least 19 years of age, and
    • cannot be a first time, first year IUB student, and
    • must have either lived in an IUB residence hall or apartment for two semesters or completed two semesters at another college or university, or
    • deemed eligible by the Apartment Housing Assignments Office.
22. Convicted sex offenders are not eligible to reside in university housing.
    • If IU Housing Operations learns that a current or pending Resident is a convicted sex offender, this contract will be cancelled with immediate effect.
    • At the time the Resident seeks approval from the Apartment Housing Assignments Office for any Occupant, the office may ask the Resident for additional information about a proposed Occupant, including whether or not the Occupant is a convicted sex offender. Any previously-provided approval can be rescinded if IU Housing Operations discovers that the Occupant is a convicted sex offender and/or that the Resident provided false information. Additionally, the Resident may be suspended or expelled from university housing if the Resident provides false information and/or attempts to conceal the fact that an Occupant or proposed Occupant is a convicted sex offender.

23. Continuing Residents may request to remain in the same apartment for the following contract year or may request another apartment and will be given priority in assignment over new applicants. New applicants will be assigned on a first-come, first-served basis.
24. The Apartment Housing Assignments Office will make a preliminary unit assignment; however, if RPS is unable to deliver possession of the unit preliminarily assigned, you agree to accept assignment to another unit.
25. The Apartment Housing Assignments Office reserves the right to change your assignment in appropriate circumstances, including, but not limited to Americans with Disabilities Act (ADA) compliance, age, disciplinary reasons, catastrophe, health or safety considerations, renovation or closing of part or all of an RPS facility, consolidation of vacancies, exigent circumstances, or irresolvable incompatibility of roommates.
26. The Apartment Housing Assignments Office reserves the right to make a temporary or permanent reassignment to another RPS unit or building, or other alternative housing identified by the University, if you are required to self-quarantine or self-isolate, or if the University needs to de-densify the apartment building to which you are assigned. In such a case, you agree to relocate, and agree that removal from, or alternative assignment or relocation to, such housing does not constitute a termination of your housing contract.
27. Where there are two or more Residents in a Unit and a Resident vacates the Unit, thereby creating a vacancy, the remaining Resident(s) agree(s) that within thirty (30) days of the vacancy, the remaining Resident(s) will:
    1. identify an individual who agrees to fill the vacancy and who signs an IU Housing Operations contract covering the vacancy within the same thirty (30) days following the vacancy, or
    2. assume the full, remaining contract charges for the vacancy in the Unit, such charges being assumed equally between any remaining Residents, or
    3. cancel the housing contract and incur all applicable cancellation fees.
28. If you request and are granted a change in unit assignment after the Start Date of your contract, you agree to pay any associated adjustment in contract rates and a $250 fee to process your request and clean the apartment you vacate.
29. Federal and state laws require that IU Housing Operations notifies you of the possibility that lead paint may have been used in the construction of some of our buildings. If applicable to your Unit, you will be provided a link to the Lead-Based Paint Disclosure online, and you must electronically verify that you have read it before you will allowed to occupy the Unit.

30. Your assigned Unit may be occupied by you and other Occupants you have registered with IU Housing Operations. The University may limit or exclude visitors, as defined by the University and/or IU Housing Operations, from IUB student housing facilities. The hosting of an unapproved Occupant, including visitors, could subject the Resident to suspension or expulsion from university housing.
31. You are responsible for keeping your assigned Unit and any shared spaces sanitary and safe, including following the cleaning protocols identified by Environmental Operations to reduce the spread of viruses and other communicable disease within the apartment building, including your Unit and shared spaces. You agree to report any deteriorated conditions of your Unit or its furnishings to your residence manager. You agree to pay for damaged or missing furnishings and damages to the Unit, whether caused by you, your guest, or your Occupant.
32. When you vacate your Unit, you agree to leave the Unit in a clean, orderly condition, reasonable wear and tear excepted; and complete Checkout.

33. IU reserves the right to enter your Unit according to the procedures set forth in The Residential Life Guide to Unfurnished Apartment Living for law enforcement purposes, as well as for custodial services, safety inspections, Unit repair and maintenance, pest control, and emergency situations. In general, in non-law enforcement and non-emergency situations, twenty-four (24) hour notice will be given prior to entry.

34. Depending on your particular Unit, your access may be programmed on your university ID or you may receive a Unit key. If you misplace your ID or Unit key, Residential Life staff may issue you a temporary key or card to allow access while you obtain a replacement. All unit keys and key cards, including university IDs, are the property of Indiana University and may not be loaned or duplicated. Programmed access is terminated on your university ID within twenty-four (24) hours of Checkout. Residents must return Unit keys at Checkout. 

35. You agree to vacate your Unit at the end of your contract, or within three (3) calendar days of losing eligibility for housing. In exigent circumstances, you may be directed to vacate immediately, and you agree to do so. You agree to pay the daily rental amount, plus a $100 per day fee for any period that you hold over.
36. Your Unit must pass a cleaning inspection prior to your departure or cleaning fees may be assessed.
37. If your contract term expires at the end of the academic year and you request and are approved for a renewal of this contract for the same Unit for the next academic year, you may sign a separate contract to retain the Unit to store your possessions during the summer between academic year contracts for a fee. Storage contracts and fee schedules are available from the Apartment Housing Assignments Office.
38. The University may choose not to refund any portion of the housing fees paid if the Resident is required to vacate or relocate pursuant to any emergency or exigent circumstances and the University determines that the Resident received the substantial benefit of this agreement. Exigent circumstances include, but are not limited to, University decisions related to community health and safety, or other public health or safety emergencies. These determinations will be made by the University in its sole discretion.
39. Personal property remaining in the Unit after you vacate or abandon the Unit will be disposed of by IU Housing Operations after seven (7) days. Your bursar account will be billed the daily rental amount and any cost associated with disposal. 

40. To request to cancel this contract, go to one.iu.edu and select the "Cancel Housing Contract" button and log in. Complete the form and submit. If you are unable to complete this process online, contact the Apartment Assignments Office for assistance. All requests to cancel must include your full name, and ten digit IU ID number. If you are cancelling your contract because you are withdrawing from IUB for medical reasons or are called to active military duty, you will be required to provide documentation along with your cancellation request.
41. Cancellation fees are set forth below. Before you make a decision to cancel, make sure you understand the fees that will be assessed.
    1. For cancellations occurring on or before July 15, 2024
       1. First Time Residents, and all others who are not Continuing Residents, can cancel their contract on or prior to July 15, 2024 without cancellation fees. If your contract is accepted after the Start Date, you will be charged a $600 cancellation fee for cancellations less than thirty (30) days before your agreed move in date.
       2. Continuing Residents will be charged a $600 cancellation fee for cancellations on or before July 15, 2024.
    2. For cancellations occurring after July 15, 2024 and before the Start Date
       1. First Time Residents and all others who are not Continuing Residents will be charged a $600 cancellation fee.
       2. Continuing Residents will be charged a $1200 cancellation fee.
    3. For cancellations occurring on or after the Start Date:
       1. First Time Residents will be charged the daily room rate through the Cancellation Date and a $600 cancellation fee if you:
          1. are a no-show, or
          2. withdraw or are academically dismissed from IUB for the remainder of the academic year, or
          3. cancel your contract for an internship for credit, student teaching, overseas study experience, or graduate.
       2. Continuing Residents will be charged the daily room rate through the Cancellation Date and a $1200 cancellation fee if you:
          1. are a no-show, or
          2. withdraw or are academically dismissed from IUB for the remainder of the academic year, or
          3. cancel your contract for an internship for credit, student teaching, overseas study experience, or graduate
       3. You will be charged the daily room rate through the Cancellation Date and sixty (60) percent of the remaining balance of the contract if you:
          1. Move into an IU-recognized sorority/fraternity house, or other student congregate housing subject to approval by RPS, or
          2. move into an off-campus residence, or
          3. lose eligibility for housing, or are suspended or expelled from the university, or
       4. You will not be charged a cancellation fee upon the approval of supporting documentation, and you:
          1. withdraw from IUB for medical reasons, or
          2. are called to active military duty.

42. You agree to familiarize yourself with and comply with all rules and expectations for conduct set forth in the Code of Student Rights, Responsibilities, and Conduct (the "Code") and the Residential Life Rules and Regulations. Violations may result in assignment changes pursuant to the Assignments section of this contract, eviction proceedings, contract cancellation, and/or disciplinary action taken by the university. The Residential Life Rules and Regulations may be updated to include additional or modified rules and regulations related to communicable diseases and may otherwise be updated by IU as necessary to address health or safety issues. The Residential Life Rules and Regulations, including as may be updated or modified, are hereby incorporated by reference into your housing contract. 
43. Residents are required to comply with health and safety laws, orders, ordinances, regulations, and health and safety guidance adopted by IU and IU Housing Operations as it relates to public health or safety crises. This guidance may change as the public health crisis evolves. Adherence to health and safety requirements applies to all Residents, staff, and visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, computer labs, courtyards, and other common spaces.
44. IU Housing Operations reserves the right to make a temporary reassignment to another unit or building if it is believed that you pose an imminent threat of physical or emotional harm to an individual, physical harm to property, or a significant threat to the stability of the community. This reassignment will be made pending referral to the Office of Student Conduct for appropriate action, which could result in your return to your original assignment, permanent reassignment, or cancellation of your contract.
45. IU Housing Operations reserves the right to cancel your housing contract and require you to leave university housing when you have exhibited behaviors that significantly disrupt the life of the residential community or pose a serious risk to any resident (including self), student, staff, faculty member, or visitor. Depending on the circumstances, the conduct underlying the university's decision to cancel this contract may also be referred to the Office of Student Conduct for appropriate action.
46. Residents are required to comply with requests from IU Housing Operations to leave their assigned Unit due to public health emergencies. Failure to do so may subject a Resident to emergency removal from their assigned Unit and/or cancellation of their housing contract.
47. You are responsible for your own actions and the actions of your apartment Occupants and guests while on university property. This contract may be cancelled if you or your Occupants or guests violate contract provisions, state law, federal law, university policies, or IU Housing Operations and Residential Life policies.

48. The university does not assume responsibility for any loss to person(s) or personal property. It is recommended that you maintain adequate public liability insurance coverage and renter's insurance coverage for your personal property. IU recommends GradGuard as the preferred vendor. 
49. You understand that by residing in IUB student housing, you are assuming the risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses. You agree to release and fully discharge the Trustees of Indiana University, its agents, and employees from any and all damages, liability, claims, expenses (including attorney's fees), or losses (collectively, "Claims") related in any way to your use of space within RPS Housing, including those related to the potential or actual exposure to contagious viruses and to indemnify and hold harmless the University, its agents, and employees from any Claims related in any way to your breach of the terms and conditions of your housing contract, or a breach by any third party, including, but not limited to other residents, of an applicable housing contract.

50. You agree to make your housing payments to the Office of the Bursar according to the bursar's posted schedule. You agree that failure to make required payments does not relieve you of the obligations and duties of the contract. Past due balances on any part of your bursar account, including charges associated with this contract, are subject to the bursar's posted late fees.
51. You agree to pay all reasonable costs and expenses, including attorneys' fees, court filing fees, collection agency fees, etc., incurred by the university in enforcing this contract.
52. The failure of the university to exercise its options under this contract does not constitute a waiver or relieve you from your remaining obligations and duties under this contract.